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<\/p>\nMurphys, CA…The Murphys Fire District is looking for a 32 hour per week Administrative Assistant. $23-$25\/Hr depending on experience. Applications cab be picked up in person at 37 Jones Street, Murphys CA 95247. Full Details are below…<\/p>\n
<\/p>\n
Job Announcement for the position of:<\/p>\n
DISTRICT SECRETARY<\/p>\n
Wage: $23.00-$25.00 Per Hour
\n32 Hours Per Week<\/p>\n
Benefits: Public Agency Retirement System provided; Dental and Vision plans available. Medical benefits for employee are negotiable. The successful candidate MAY be placed at a higher step on the pay scale based on qualifications and experience.<\/p>\n
DISTRICT DESCRIPTION
\nThe Murphys Fire Protection District is an “all risk” emergency services agency, primarily serving the residents of Murphys, Douglas Flat and Vallecito in Calaveras County. The District covers approximately 47 square miles in the Sierra Foothills. The primary administrative station is in the town of Murphys and the main office is open to the public during normal business hours.<\/p>\n
SUMMARY JOB DESCRIPTION
\nUnder direction of the Fire Chief, the Secretary plans, organizes and conducts varied and increasingly responsible, complex administrative and confidential activities and performs other such duties as required by the Fire Chief and the Board of Directors. The Secretary performs the duties of General Secretary, Office Manager, Bookkeeper, Receptionist and Board Clerk.<\/p>\n
The Secretary composes correspondence on their own initiative on matters not requiring personal attention of the Fire Chief; writes reports and letters; acts as office manager; organizes and files documents; orders supplies as needed; and attends to other administrative details as required.<\/p>\n
As the first point of public contact for the District, the Secretary answers the telephone and greets the public in a cheerful, friendly manner, provides routine information, handles complaints and leaves a positive image with members of the public who telephone or visit the Fire District. This is a part-time, “at will” position and is not represented by any MOU or Association\/Union. This employment opportunity is NOT an entry level clerical position.
\nIDENTIFYING CHARACTERISTICS<\/p>\n
This position is expected to function with very little direct oversight and a great deal of confidentiality. This position provides administrative support to the District in areas such as budget, personnel, accounts payable\/receivable, and payroll.<\/p>\n
REPRESENTATION OF DUTIES (BUT NOT LIMITED TO):<\/p>\n
\u2022 Record and prepare minutes from monthly Board of Directors meeting; compile and send out Board of Directors packets.
\n \u2022 Maintain Board of Directors meeting notebook\/binder.
\n \u2022 Keep minutes for staff meetings.
\n \u2022 Write, edit, proofread, and publish correspondence, reports, proposals and other documents.
\n \u2022 Create and maintain spreadsheets and generate weekly, monthly and custom reports.
\n \u2022 Maintain and prepare accounts payable and receivable.
\n \u2022 Maintain and prepare revenue deposits.
\n \u2022 Maintains payroll records including employee evaluations, disciplinary actions, Workers Compensation claims, etc.
\n \u2022 Maintains personnel files and records.
\n \u2022 Maintain personnel leave records.
\n \u2022 Maintain all District Accounts.
\n \u2022 Assist with the Preliminary and Final Fiscal Year budgets.
\n \u2022 Coordinate, prepare and invoice for all strike team assignments for engines and crew.
\n \u2022 Maintain all office machines i.e. copier, fax machine, etc.
\n \u2022 Maintain schedule for classroom.
\n \u2022 Prepares and coordinates postings and distribution of legal notices for public meetings.
\n \u2022 Coordinate annual audit with the District\u2019s independent Auditor\/CPA.
\n \u2022 Liaison to Calaveras County Auditor’s Office.
\n \u2022 Liaison to PARS retirement system.
\n \u2022 Initiates, organizes, maintains and controls access to filing systems and records including highly sensitive files.
\n \u2022 Conducts periodic retention and purging of files in compliance with applicable guidelines.
\n \u2022 Utilizes various computer applications and software packages.
\n \u2022 Maintain purchase order data base.
\n \u2022 Order all office supplies.
\n \u2022 Answer and screen incoming calls; transfer calls and dictate accurate messages.
\n \u2022 Maintain District Website.
\n \u2022 Participates in special projects as assigned.<\/p>\n
MINIMUM QUALIFICATIONS: Proof of qualifications must be submitted with application.
\n \u2022 Minimum 18 years of age
\n \u2022 High School Diploma or GED equivalent (provide diploma)
\n \u2022 Valid California Driver License, (provide current DMV printout with license status and any violations)
\n \u2022 Must be a US Citizen or legal resident with permission to work in the United States.
\n \u2022 Typing certification of 50 words per minute<\/p>\n
DESIRABLE QUALIFICATIONS:
\n \u2022 Associate or Bachelor Degree in accounting, business, bookkeeping or related field.<\/p>\n
KNOWLEDGE OF:
\n \u2022 Basic and advanced accounting and bookkeeping procedures.
\n \u2022 Functions and organization of the fire service, municipal government and Special Districts.
\n \u2022 Work organization principles and practices.
\n \u2022 Modern office procedures, methods, and equipment including computers.
\n \u2022 Computer applications such as word processing, spreadsheets, and accounting programs.
\n \u2022 Principles and practices of fiscal, statistical, and administrative research and report
\n\tpreparation.
\n \u2022 Principles of business letter writing and report preparation.
\n \u2022 Methods and techniques of public relations and customer service.
\n \u2022 Principles and procedures of record keeping.
\n \u2022 English usage, spelling, grammar and punctuation.
\n \u2022 Pertinent federal, state and county laws, codes and ordinances.<\/p>\n
ABILITY TO:
\n \u2022 Understand the organization and operation of the District and of outside agencies as \tnecessary to assume assigned responsibilities.
\n \u2022 Understand, interpret, and apply administrative and district policies and procedures as well as pertinent laws, regulations and ordinances.
\n \u2022 Perform responsible programmatic and administrative duties involving the use of \tindependent judgment and personal initiative.
\n \u2022 Analyze problems, identify alternative solutions, project consequences of proposed
\n\tactions and implement recommendations in support of goals.
\n \u2022 Research, compile, analyze and interpret data.
\n \u2022 Compose general correspondence, press releases, letters and reports.
\n \u2022 Accurately type at a speed of 50 words per minute.
\n \u2022 Communicate clearly and concisely, both orally and in writing.
\n \u2022 Establish and maintain effective working relationships with those contacted in the course of work.
\n \u2022 Provide positive customer service to constituents.
\n \u2022 Obtain CPR certification within first year.<\/p>\n
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
\n \u2022 Primary functions require sufficient physical ability and mobility to work in an office setting, including standing or sitting for prolonged periods of time, occasionally stoop, bend, kneel, crouch, reach, and twist; lift, carry, push and\/or pull light to moderate amounts of weight; operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information successfully.
\n \u2022 Work is performed primarily in a standard office environment within an administrative office setting with extensive public contact and constant interruptions.
\n \u2022 Must be able to see within the normal visual range with or without correction
\n \u2022 Must be able to hear within the normal audio range with or without correction.<\/p>\n
APPLICATION PROCESS
\n \u2022 Applications are available to be picked up at the Fire District Administrative Office at 37 Jones St., Murphys. A r\u00e9sum\u00e9, cover letter and proof of minimum qualifications are required along with the completed application.
\n \u2022 Filing of application, r\u00e9sum\u00e9, cover letter and proof of minimum qualifications deadline is Friday July 15th, 2022, at 3:00 P.M. Completed application packets can be mailed to: Murphys Fire Protection District P.O. Box 1260, Murphys, CA 95247. Postmarks will not be accepted. No applications, r\u00e9sum\u00e9s, cover letters or proof of minimum qualifications will be accepted after the filing deadline. Do not send any mail through the United States Postal Service to the street address \u2013 It will be returned to you as undeliverable. It is highly advisable that each candidate personally deliver the completed packet.
\n \u2022 Applicants selected to participate in the testing process will be notified via email or USPS and given further information regarding dates and times of the testing process.
\n \u2022 Tentative test dates will be during the week of August 1st, 2022.
\nTESTING PROCESS
\nOral Interview
\n \u2022 The oral interview will be a series of questions relating to the knowledge, skills and abilities of the applicant to perform the duties of an Administrative Assistant to the \tFire Chief.
\n \u2022 Applicants must pass the Oral Interview with an overall score of 80% to advance in the process. The top applicants will be invited to participate in a second interview and writing exercise.<\/p>\n
Writing Exercise
\n \u2022 Applicants will be given an exercise to demonstrate their written communication skills using proper grammar and appropriate content.
\n \u2022 Applicants must pass the written exercise with an overall score of 80% to \tadvance in the process.
\nExcel Exercise
\n \u2022 Applicants will be given an exercise to demonstrate their Excel skills.
\n \u2022 Applicants must pass the Excel exercise with an overall score of 80% to \tadvance in the process.<\/p>\n
HIRING PROCESS
\nAfter testing has been completed, applicants will receive written notice of eligibility\/ineligibility from the Murphys Fire Protection District by mail and email. Eligible candidates will be placed on an eligibility list. The eligibility list will be valid for one year from the date the list is established, with an option to extend the list for an additional year.<\/p>\n
The Fire Chief will select candidates from the eligibility list for a Fire Chief’s interview and choose a candidate to fill the vacant position. An official offer of employment is contingent upon successfully passing a drug test, medical exam, and background check. After successfully completing this final screening process, the candidate will be required to complete additional employment paperwork and show proof of being able to legally work in the United States. <\/p>\n
The Fire Chief will determine the “start date”. The tentative hire date is September 15, 2022 with the intent to hire the applicant in a part time training capacity on or about August 15, 2022. There will be a one-year probationary period beginning from their first reportable day at work. <\/p>\n","protected":false},"excerpt":{"rendered":"
Murphys, CA…The Murphys Fire District is looking for a 32 hour per week Administrative Assistant. $23-$25\/Hr depending on experience. Applications cab be picked up in person at 37 Jones Street, Murphys CA 95247. Full Details are below… Job Announcement for the position of: DISTRICT SECRETARY Wage: $23.00-$25.00 Per Hour 32 Hours Per Week Benefits: Public […]<\/p>\n","protected":false},"author":1,"featured_media":142949,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_cbd_carousel_blocks":"[]","jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[3,20,5,18,1],"tags":[],"class_list":["post-142948","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-featured","category-government","category-murphys","category-news","last_archivepost"],"jetpack_featured_media_url":"https:\/\/new.thepinetree.net\/wp-content\/uploads\/2022\/06\/MFPDLogo.jpg","jetpack_sharing_enabled":true,"jetpack-related-posts":[],"_links":{"self":[{"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=\/wp\/v2\/posts\/142948","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=142948"}],"version-history":[{"count":1,"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=\/wp\/v2\/posts\/142948\/revisions"}],"predecessor-version":[{"id":142952,"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=\/wp\/v2\/posts\/142948\/revisions\/142952"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=\/wp\/v2\/media\/142949"}],"wp:attachment":[{"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=142948"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=142948"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/new.thepinetree.net\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=142948"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}