San Andreas, CA….The Calaveras County Board of Supervisors will get back in action doing the people’s business tomorrow evening. The complete agenda is enclosed….

CALAVERAS COUNTY BOARD OF SUPERVISORS
CLIFF EDSON – CHAIR SHIRLEY RYAN
DISTRICT 1 COUNTY ADMINISTRATIVE OFFICER
CHRIS WRIGHT – VICE-CHAIR MEGAN STEDTFELD
DISTRICT 2 COUNTY COUNSEL
MICHAEL C. OLIVEIRA DIANE SEVERUD
DISTRICT 3 CLERK OF THE BOARD
DEBBIE PONTE
DISTRICT 4 891 MOUNTAIN RANCH RD
STEVE KEARNEY SAN ANDREAS, CA 95249
DISTRICT 5 TEL: (209) 754-6370

Generated 3/23/2016 5:10 PM
March 29, 2016
REGULAR MEETING
CALAVERAS COUNTY BOARD OF SUPERVISORS
IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY
CALAVERAS COUNTY AIR POLLUTION CONTROL DISTRICT
THIS MEETING WILL BE HELD IN THE BOARD OF SUPERVISORS CHAMBERS
891 Mountain Ranch Road, San Andreas, CA 95249

In Compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate
in this meeting, please contact the Clerk to the Board of Supervisors at 209/754-6370 at least 48 hours
prior to the start of the meeting. Notification in advance will allow reasonable arrangements to be made to
ensure accessibility to this meeting. Government Code §54954.2(a).
The agenda packet and supporting documentation are available for public review in the Administrative
Office, during regular business hours.

If you wish to address the Board on an agenda item, please come to the rostrum when public comment
on that item is opened and give your name, if you choose, and your comments. Time limits and order of
items shall be the discretion of the Chair, including a break for lunch which generally will be from 12:00
p.m. to 1:00 or 1:30 p.m., unless otherwise noted under Announcements.

5:30 PM: CALL TO ORDER
Pledge of Allegiance

Announcements
RECOGNITION AND ACKNOWLEDGEMENTS
1. ADMINISTRATIVE OFFICE Adopt a proclamation recognizing March 30, 2016 as Welcome
Home Vietnam Veterans Day.
5:30 PM TO 6:00 PM: PUBLIC COMMENT
Any item of interest to the public that is within the subject matter jurisdiction of the Board and is not
posted on the Consent or Regular agendas may be addressed during the Public Comment period.
California law prohibits the Board from taking action on any matter which is not posted on the agenda
unless it is determined to be an emergency by the Board of Supervisors. If Public Comment is completed
before the 30 minute allotted time period, the Board may immediately move to the Regular Agenda. If
Public Comment is not completed during the allotted time period, it will be continued at the conclusion of
the Consent Agenda in order to provide an opportunity for the remainder of comments to be heard.

REGULAR AGENDA
2. ADMINISTRATIVE OFFICE Board Chair, Department Heads, CalOES and FEMA Update on
Butte Fire Recovery

3. ADMINISTRATIVE OFFICE Receive a Presentation on Keep It California
Regular Meeting Tuesday, March 29, 2016 5:30 PM

4. ADMINISTRATIVE OFFICE Receive a Presentation on the State of Jefferson.

5. ADMINISTRATIVE OFFICE Approve a Professional Services Agreement with California
Forensic Medical Group for a term of July 1, 2015 to June 30, 2018 in the amount of four hundred
eighty-five thousand eight hundred eighty-one dollars ($485,881) per annum to be adjusted
annually based on the percentage change in the medical care component of the Consumer Price
Index CPI – West Urban Region for services to the Calaveras County inmate population

CONSENT AGENDA
Consent agenda items are expected to be routine and non-controversial. They will be acted upon by the
Board at one time without discussion. Any board member, staff member or interested party may request
removal of an item from the consent agenda for later discussion.

6. Minutes of Board of Supervisors – Special Meeting – Mar 4, 2016 11:00 AM

7. Minutes of Board of Supervisors – Special Meeting – Mar 17, 2016 9:00 AM

8. Minutes of Board of Supervisors – Regular Meeting – Mar 22, 2016 9:00 AM

9. ADMINISTRATIVE OFFICE Adopt a Resolution continuing a Local State of Emergency on Tree
Mortality

10. ADMINISTRATIVE OFFICE Adopt a Resolution Continuing the Local State of Emergency.

11. ADMINISTRATIVE OFFICE Adopt a Resolution Continuing the Local Health State of Emergency
by Environmental Health Director and County Health Officer

12. ADMINISTRATIVE OFFICE Approve 1) the purchase of a Capital Asset for a new
copier/scanner/printer in Duplication for an amount not to exceed $17,000; 2) increase
appropriations to the Duplication Budget by $17,000.00 – requires a 4/5s vote of the Board and 3)
increase the amount of a Capital Asset in the Assessor’s budget by $1,000.00 for an amount not
to exceed $13,500.00

13. ADMINISTRATIVE OFFICE The Board of Supervisors declare the equipment listed below as
surplus and subject to disposal and authorize the County Administrative Officer to dispose of the
equipment pursuant to County Code.
SUPERVISOR ANNOUNCEMENTS

14. Board Member Announcements – In compliance with AB1234, chaptered as Government Code
Section 53232.3(d), this is the time for board members to report on meetings attended on behalf
of the County and to carry out their duties as a County Supervisor.

UPCOMING ITEMS — TENTATIVE SCHEDULE
 Study Session discussing the role of the Parks & Recreation Commission
 Comprehensive Solid Waste Study
 General Plan Update
 Periodic Public Works Operation & Project Update
CALAVERAS COUNTY BOARD OF SUPERVISORS AGENDA SUBMITTAL
Short Name/Subject
Welcome Home Vietnam Veterans Day
Board Meeting Date
March 29, 2016
Agenda Number
1
Dept: Administrative Office
Contact: Brian Moss
Phone: (209) 754-6399
Supervisorial
District Number
Countywide
Recognition and
Acknowledgements
Published Notice Required? No
Public Hearing Required? No
Estimated Time:
15 Minutes
Type of Document? Proclamation
PowerPoint Presentation Included? No
Budget Transfer Included (Must be signed by Auditor)? No
Complete Agreement Required? No
Position Allocation Change? No
RECOMMENDATION:
Adopt a proclamation recognizing March 30, 2016 as Welcome Home Vietnam Veterans Day.
DISCUSSION/SUMMARY:
On March 30, 1973, after almost 10 years of battle, the last of the US
troops were airlifted from the imploding nation of South Vietnam, thereby
completing the total withdrawal of combat troops. Of the 3.4 million who
served in Vietnam, 58,220 never returned home and 304,000 were
wounded. Seventeen hundred individuals remain listed as missing or killed
in action. In addition, countless others have carried the invisible wounds of
war; the atrocities they witnessed, the friends they lost, and the chemicals
and shrapnel they will forever carry in their bodies.
The reception upon returning home after fighting a war some were drafted
to fight, others were sworn to fight, was not what the beleaguered soldiers
expected. Gone were the days of the ticker tape parades and American
pride that was showered upon the WWII veterans when they returned
home. In its place were lines of protestors – unable to differentiate between
the war and the troops who served. As a result of the mistreatment that
many experienced upon their return, many chose to not wear their
uniforms, the same uniforms they had worn just days before in the jungles
of Vietnam with pride.
In 2007, both the US Senate and the US Congress passed resolutions
proclaiming March 30th as National Welcome Home Vietnam Veterans
Day. On March 28, 2010, then California Governor Arnold Schwarzenegger
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Welcome Home Vietnam Veterans Day
March 29, 2016
signed AB 717 establishing an annual “Welcome Home Vietnam Veterans
Day” on March 30. Staff recommends that the Board of Supervisors also
proclaim March 30th as Welcome Home Vietnam Veterans Day in
Calaveras County.
FINANCING:
This proclamation has no effect on County General Funds
ALTERNATIVES:
The Board may choose not to make this proclamation, however staff does
not recommend this alternative.
APPROVED BY:
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PROCLAMATION RECOGNIZING MARCH 30, 2016 AS
WELCOME HOME VIETNAM VETERANS DAY
WHEREAS, On March 30, 1973, after almost 10 years of battle, the last of
the US troops were airlifted from the imploding nation of South Vietnam,
thereby completing the total withdrawal of combat troops; and,
WHEREAS, of the 3.4 million who served in Vietnam, 58,220 never
returned home and 304,000 were wounded; and,
WHEREAS, 1,700 are still listed as missing in action or killed in action; and,
WHEREAS, countless others have carried the invisible wounds of war; the
atrocities they witnessed, the friends they lost, and the chemicals and
shrapnel they will forever carry in their bodies; and,
WHEREAS, in 2007, both the US Senate and the US Congress passed
resolutions proclaiming March 30th as National Welcome Home Vietnam
Veterans Day; and,
WHEREAS, on March 28, 2010, then California Governor Arnold
Schwarzenegger signed AB 717 establishing an annual “Welcome Home
Vietnam Veterans Day” on March 30.
NOW THEREFORE BE IT PROCLAIMED, the Calaveras Board of
Supervisors hereby recognizes our Vietnam Veterans for their service and
joins the US Senate, US Congress and State of California in recognizing
“Welcome Home Vietnam Veterans Day” on March 30, 2016 in Calaveras
County.
PASSED AND ADOPTED by the Board of Supervisors of the County of
Calaveras, State of California, this 29th day of March, 2016.
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Attachment: Vietnam Veterans Proclamation [Revision 1] (1998 : Welcome Home Vietnam Veterans Day)
CALAVERAS COUNTY BOARD OF SUPERVISORS AGENDA SUBMITTAL
Short Name/Subject
Butte Fire Update
Board Meeting Date
March 29, 2016
Agenda Number
2
Dept: Administrative Office
Contact: Shirley Ryan
Phone: 209/754-6025
Supervisorial
District Number
Countywide
Regular Agenda
Published Notice Required? No
Public Hearing Required? No
Estimated Time:
15 Minutes
Type of Document? Informational Item
PowerPoint Presentation Included? No
Budget Transfer Included (Must be signed by Auditor)? No
Complete Agreement Required? No
Position Allocation Change? No
RECOMMENDATION:
Board Chair, Department Heads, CalOES and FEMA Update on Butte Fire Recovery
DISCUSSION/SUMMARY:
The Board Chair, Department Heads, CalOES and FEMA that have updates on the Butte Fire
Recovery progress will address the Board.
FINANCING:
N/A
ALTERNATIVES:
N/A
APPROVED BY:
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CALAVERAS COUNTY BOARD OF SUPERVISORS AGENDA SUBMITTAL
Short Name/Subject
Presentation on Keep It California
Board Meeting Date
March 29, 2016
Agenda Number
3
Dept: Administrative Office
Contact: Shirley Ryan
Phone: 209/754-6025
Supervisorial
District Number
Countywide
Regular Agenda
Published Notice Required? No
Public Hearing Required? No
Estimated Time:
30 Minutes
Type of Document? Informational Item
PowerPoint Presentation Included? No
Budget Transfer Included (Must be signed by Auditor)? No
Complete Agreement Required? No
Position Allocation Change? No
RECOMMENDATION:
Receive a Presentation on Keep It California
DISCUSSION/SUMMARY:
Keep It California is a non-partisan political action committee that has offered support and
information to counties that have been approached by the State of Jefferson (SOJ) and no new
counties have officially agreed to join SOJ since our group started last April. Now, we would like
to build on the regional relationships that we have established to develop a coordinated effort to
improve understanding and representation of rural California issues in Sacramento.
Their top four issues for 2016 are to advocate for: 1) full payment on state Payments in Lieu of
Taxes (PILT); 2) expansion of broadband internet service in rural areas; 3) development of
biomass energy facilities to reduce fire danger and create jobs and 4) improvement of rural
healthcare services.
FINANCING:
N/A
ALTERNATIVES:
The Board could choose not to hear the presentation.
OTHER AGENCY INVOLVEMENT:
None
APPROVED BY:
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Presentation on Keep It California
March 29, 2016
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CALAVERAS COUNTY BOARD OF SUPERVISORS AGENDA SUBMITTAL
Short Name/Subject
Presentation on State of Jefferson
Board Meeting Date
March 29, 2016
Agenda Number
4
Dept: Administrative Office
Contact: Shirley Ryan
Phone: 209/754-6025
Supervisorial
District Number
Countywide
Regular Agenda
Published Notice Required? No
Public Hearing Required? No
Estimated Time:
30 Minutes
Type of Document? Informational Item
PowerPoint Presentation Included? Yes
Budget Transfer Included (Must be signed by Auditor)? No
Complete Agreement Required? No
Position Allocation Change? No
RECOMMENDATION:
Receive a Presentation on the State of Jefferson.
DISCUSSION/SUMMARY:
Mr. Steven Baird will be presenting information on the “State of Jefferson. The presentation will
include information regarding the History of California state splitting efforts, the “State” of
California/Plight of Jefferson counties, the legal authority to perform a state split, the financial
aspects of Jefferson and what the potential next steps might be.
FINANCING:
N/A
ALTERNATIVES:
The Board could choose not to hear the presentation.
OTHER AGENCY INVOLVEMENT:
None
APPROVED BY:
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Presentation on State of Jefferson
March 29, 2016
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CALAVERAS COUNTY BOARD OF SUPERVISORS AGENDA SUBMITTAL
Short Name/Subject
Jail Medical Agreement
Board Meeting Date
March 29, 2016
Agenda Number
5
Dept: Administrative Office
Contact: Shirley Ryan
Phone: 209/754-6025
Supervisorial
District Number
Countywide
Regular Agenda
Published Notice Required? No
Public Hearing Required? No
Estimated Time:
Type of Document? Non Resolution Agreement
PowerPoint Presentation Included? No
Budget Transfer Included (Must be signed by Auditor)? No
Complete Agreement Required? No
Position Allocation Change? No
RECOMMENDATION:
Approve a Professional Services Agreement with California Forensic Medical Group for a term
of July 1, 2015 to June 30, 2018 in the amount of four hundred eighty-five thousand eight
hundred eighty-one dollars ($485,881) per annum to be adjusted annually based on the
percentage change in the medical care component of the Consumer Price Index CPI – West
Urban Region for services to the Calaveras County inmate population
DISCUSSION/SUMMARY:
The California Board of Corrections requires provision for medical services by qualified
professionals in local detention facilities as defined in Minimum Jail Standards, Title 15 and
Article 10.
In April of 2015, the County advertised for Request for Proposals for qualified vendors to
provide medical services for the inmate population in the Calaveras County Correctional Facility
for the term of July 1, 2015 through June 30, 2018. The legal notice of the opening of the bid
was advertised in multiple newspapers including all tri-county area newspapers and Central
Valley newspapers. The County also mailed notification of the Request for Proposals for
medical services to Mark Twain Medical Center, Sonora Regional Medical Center and Amador
Sutter Hospital.
The Request for Proposals closed in May of 2015 with only one bid received from California
Forensic Medical Group (CFMG). The bid submitted met all required components of the
Request for Proposals and included a fee schedule of $485,881.00 per annum to be adjusted
based on the percentage change in the medical care component of the Consumer Price Index
CPI – All Consumers – West Urban Region.
The CFMG is the current provider of medical services in the Calaveras County Correctional
Facility and has been the provider since May 10, 1999.
FINANCING:
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Jail Medical Agreement
March 29, 2016
Financing for the inmate medical services contract is paid out of the Jail Budget Unit (10100380)
and is a direct General Fund cost. The amount of the contract is already budgeted in the FY
2015/2016 budget and no adjustment to Jail appropriations is needed.
ALTERNATIVES:
The Board could choose not to approve an inmate medical services contract with California
Forensic Medial Group. This is not recommended. The County is required by law to provide
adequate medical services to inmates within our correctional facility.
APPROVED BY:
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
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Attachment: CFMG Counsel and Vendor Signature (1962 : Jail Medical Agreement)
CALAVERAS COUNTY BOARD OF SUPERVISORS AGENDA SUBMITTAL
Short Name/Subject
Continuation of a Local State of Emergency
on Tree Mortality
Board Meeting Date
March 29, 2016
Agenda Number
9
Dept: Administrative Office
Contact: Shirley Ryan
Phone: 209/754-6025
Supervisorial
District Number
Countywide
Consent Agenda
Published Notice Required? No
Public Hearing Required? No
Estimated Time:
0
Type of Document?Resolution
PowerPoint Presentation Included?No
Budget Transfer Included (Must be signed by Auditor)? No
Complete Agreement Required?No
Position Allocation Change?No
RECOMMENDATION:
Adopt a Resolution continuing a Local State of Emergency on Tree Mortality
DISCUSSION/SUMMARY:
On January 17, 2014, the Governor of the State of California proclaimed a Drought State of
Emergency as the State was and continues to experience the most severe drought in known
history–with four years of below average rain and snow fall. The drought is causing widespread
tree mortality and a major bark beetle epidemic.
On July 31, 2015, Governor Brown proclaimed a State of Emergency due to a series of wildfires
statewide. He indicated that drought conditions have increased the State’s risk of wildfires and
caused millions of trees to die. On October 30, 2015, Governor Brown further proclaimed a
State of Emergency due to the vast tree mortality within several regions of the state.
As a result of the Butte Fire, tree mortality will likely be significantly enhanced in Calaveras
County due to dead trees giving off the chemical Terpene, which attracts the bark beetle. The
bark beetle is responsible for the tree mortality currently being witnessed in the State, and
although the beetle is attracted to the chemical given off by the dead trees, they will only attack
surrounding living trees.
On November 24, 2015, the Board of Supervisors adopted the State of Emergency for
Calaveras County due to widespread tree mortality and a major bark beetle epidemic.
On December 8, 2015, December 22, 2015, January 5, 2016, January 12, 2016, January
26, 2016, February 9, 2016, February 23, 2016, March 8, 2016 and March 22, 2016 the
Board of Supervisors continued the State of Emergency for tree mortality.
The US Forest Service and Cal Fire have reported an estimated 22 million dead trees due to the
drought and bark beetles. Unless the risks posed by dead, dying and diseased trees are
immediately abated, there will be a significantly increased risk to life and property (e.g. trees
falling on homes), and interruption of essential services (i.e. roads, power, water, sewer,
communications). The magnitude of pervasive tree mortality represents a threat that is beyond
the capacity of the County (public and private) services, personnel, equipment and facilities and
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requires coordination and assistance from State and Federal agencies.
FINANCING:
Adoption of this resolution will have no impact on the County General Fund.
ALTERNATIVES:
The Board could choose not to adopt the resolution proclaiming a State of Emergency, however
staff recommends that the resolution be adopted in order to access assistance as cited in the
Governors October 30, 2015 proclamation.
APPROVED BY:
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BOARD OF SUPERVISORS, COUNTY OF CALAVERAS
STATE OF CALIFORNIA
March 29, 2016
Resolution
No. (ID # 1993)
Continuation of a Local State of Emergency in
Calaveras County due to pervasive tree mortality.
WHEREAS, California Government Code section 8630 empowers the Board of
Supervisors to proclaim the existence or threatened existence of extreme peril to the safety of
persons and property and are or are likely to be beyond the control of the services, personnel,
equipment and facilities of this County; and
WHEREAS, on January 17, 2014, the Governor of the State of California proclaimed a
Drought State of Emergency as the State is experiencing the most severe drought in history,
with four years of below average rain and snow fall; and
WHEREAS, California is in its 4th year of record drought resulting in widespread tree
mortality and a major bark beetle epidemic; and
WHEREAS, on July 31, 2015, Governor Brown proclaimed a State of Emergency due to
a series of wildfires statewide, citing drought conditions which have increased the State’s risk of
wildfires and caused millions of trees to die; and
WHEREAS, on October 30, 2015, Governor Brown proclaimed a State of Emergency
due to the vast tree mortality within several regions of the state; and
WHEREAS, the US Forest Service and Cal Fire have reported an estimated 22 million
dead trees with tens of millions more likely to die by the end of this year due to the drought and
bark beetles; and
WHEREAS, unless the risks posed by dead, dying and diseased trees are immediately
abated, there will be a significantly increased risk to life and property (e.g. trees falling on
homes), and an interruption of essential services (i.e. roads, power, water, sewer,
communications); and
WHEREAS, the magnitude of pervasive tree mortality represents a threat that is beyond
the capacity of the County (public and private) services, personnel, equipment and facilities and
requires coordination and assistance from State and Federal agencies.
WHEREAS, On November 24, 2015, the Board of Supervisors adopted the State of
Emergency for Calaveras County due to widespread tree mortality and a major bark beetle
epidemic.
WHEREAS, On December 8, 2015, December 22, 2015, January 5,2016, January
12, 2016, January 26, 2016, February 9, 2016, February 23, 2016, March 8, 2016 and
March 22, 2016 the Board of Supervisors continued the State of Emergency for tree
mortality.
NOW THEREFORE BE IT RESOLVED that the Calaveras County Board of Supervisors
does hereby find that the aforesaid conditions of extreme peril warrant and necessitate the
proclamation of a local emergency in Calaveras County and imminent threat of disaster as the
result of tree mortality.
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BE IT FURTHER RESOLVED that the Calaveras County Board of Supervisors concurs
with the Governor’s Proclamation of a State of Emergency due to tree mortality.
BE IT FURTHER RESOLVED that Calaveras County also requests the State of
California assist in the coordination of resources as specified in the Governor’s October 30,
2015 Proclamation of a State of Emergency due to tree mortality as a result of bark beetle
infestation.
BE IT FURTHER RESOLVED that Calaveras County also requests the State of
California to waive regulations that may hinder response and recovery efforts, make available
assistance under the California Disaster Assistance Act or any other state funding (e.g. SRA
Grant Funds, AB32 Funds, etc…), and to expedite access to federal resources and any other
appropriate federal disaster relief programs (e.g. USAD Funding, etc…).
BE IT FURTHER RESOLVED AND ORDERED that said local State of Emergency shall
be deemed to continue to exist until its termination is proclaimed by the Board of Supervisors,
County of Calaveras, State of California.
ON A MOTION by Supervisor seconded by Supervisor , the foregoing resolution was
duly passed and adopted by the Board of Supervisors of the County of Calaveras, State of
California this 29th day of March, 2016, by the following vote:
______________________________
Chair
ATTEST
_______________________________
Clerk of the Board of Supervisors of the
County of Calaveras
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Attachment: 10.30.15_Tree_Mortality_State_of_Emergency (1993 : Continuation of a Local State of Emergency on Tree Mortality)
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Attachment: 10.30.15_Tree_Mortality_State_of_Emergency (1993 : Continuation of a Local State of Emergency on Tree Mortality)
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Attachment: 10.30.15_Tree_Mortality_State_of_Emergency (1993 : Continuation of a Local State of Emergency on Tree Mortality)
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Attachment: 10.30.15_Tree_Mortality_State_of_Emergency (1993 : Continuation of a Local State of Emergency on Tree Mortality)
CALAVERAS COUNTY BOARD OF SUPERVISORS AGENDA SUBMITTAL
Short Name/Subject
Resolution Continuing the Local of State of
Emergency
Board Meeting Date
March 29, 2016
Agenda Number
10
Dept: Administrative Office
Contact: Shirley Ryan
Phone: 209/754-6025
Supervisorial
District Number
Countywide
Consent Agenda
Published Notice Required? No
Public Hearing Required? No
Estimated Time:
0
Type of Document?Resolution
PowerPoint Presentation Included?No
Budget Transfer Included (Must be signed by Auditor)? No
Complete Agreement Required?No
Position Allocation Change?No
RECOMMENDATION:
Adopt a Resolution Continuing the Local State of Emergency.
DISCUSSION/SUMMARY:
On September 10, 2015 the Board of Supervisors declared a Local State of Emergency for
Calaveras County due to the Butte Fire pursuant to the Emergency Services Act (Gov. Code
8558 (c)) and Chapter 2.72 of the Calaveras County Code.
The County’s Emergency Operations Plan requires that the declaration of a Local State of
Emergency be reviewed every 14 days. State law also requires regular review until the date
of termination.
On September 22, 2015, September 29, 2015, October 13, 2015, October 27, 2015,
November 10, 2015, November 24, 2015 December 8, 2015, December 22, 2015, January
5, 2016, January 12, 2016, January 26, 2016, February 9, 2016, February 23, 2016, March
8, 2016 and March 22, 2016 the Board of Supervisors continued the State of Emergency for
Calaveras County due to the ongoing needs of the public in the aftermath of the Butte Fire.
The Butte Fire has burned over 71,000 acres and 475 homes in Calaveras County have
been lost (along with several outbuildings). The County remains strongly dependent upon
mutual aid and multi-agency disaster relief programs and has a continued need for quick,
flexible decision-making when it comes to responding to the ongoing critical impacts of the
Butte Fire.
It is recommended that the Local State of Emergency continue due to the ongoing
extraordinary needs of the county due to the Butte Fire.
FINANCING:
At this early juncture, no costs have been determined.
ALTERNATIVES:
The Board could choose not to continue the Declaration of a Local State of Emergency for
Calaveras County. This is not recommended given the seriousness of the Butte wildland fire
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and the difficulty of coordinating an adequate response or adequate aid without emergency
authority.
APPROVED BY:
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BOARD OF SUPERVISORS, COUNTY OF CALAVERAS
STATE OF CALIFORNIA
March 29, 2016
Resolution
No. (ID # 1994)
Resolution continuing Local State of Emergency
Proclamation in Calaveras County due to the
September 2015 Butte Wildland Fire
WHEREAS, on September 10, 2015, the County of Calaveras found that, due to the
Butte Fire, a condition of extreme peril to life and property does currently exist in Calaveras
County during the period beginning on September 9, 2015; and,
WHEREAS, section 2.72.060 of the Calaveras County Code empowers the Board of
Supervisors to proclaim the existence or threated existence of a local emergency when said
county is affected or likely to be affected by a public calamity; and,
WHEREAS, the Calaveras County Emergency Operations Plan requires twice-monthly
review of a local state of emergency and the California Emergency Services Act requires at
least monthly review of a local state of emergency; and,
WHEREAS, on September 22, 2015, September 29, 2015, October 13, 2105, October
27, 2015, November 10, 2015, November 24, 2015, December 8, 2015, December 22, 2015,
January 5, 2016, January 12, 2016, January 26, 2016, February 9, 2016, February 23, 2016,
March 8, 2016 and March 22, 2016 the Board of Supervisors continued the State of Emergency
due to the ongoing needs of the public in the aftermath of the Butte Fire; and
WHEREAS, the Board of Supervisors does hereby find that conditions of extreme peril
to the safety of persons and property continue to exist within the County of Calaveras caused by
the Butte Fire and, therefore, necessitate the continuation of the local emergency; and
WHEREAS, local resources remain insufficient to cope with the effects of said
emergency; and
WHEREAS, the Butte Fire has created extreme financial hardship for the residents of
Calaveras County;
THERFORE BE IT RESOLVED, that the Calaveras County Board of Supervisors does
hereby continue the September 10, 2015, Declaration of a Local Emergency in Calaveras
County as a result of the September 9, 2015, wildland fire that has caused damage to County
residents and their properties.
IT IS FURTHER RESOLVED that, Calaveras County does not have adequate resources
to respond, AND IT IS REQUESTED that the State of California provide direct assistance to
remove hazardous wastes from property sites within the Butte Fire area that are toxic,
flammable, corrosive, or reactive because of the imminent threat such wastes pose to public
health and safety.
ON A MOTION by Supervisor seconded by Supervisor , the foregoing resolution was
duly passed and adopted by the Board of Supervisors of the County of Calaveras, State of
California this 29th day of March, 2016, by the following vote:
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______________________________
Chair
ATTEST
_______________________________
Clerk of the Board of Supervisors of the
County of Calaveras
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10.a
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Attachment: Original Declaration (1994 : Resolution Continuing the Local of State of Emergency)
10.a
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Attachment: Original Declaration (1994 : Resolution Continuing the Local of State of Emergency)
CALAVERAS COUNTY BOARD OF SUPERVISORS AGENDA SUBMITTAL
Short Name/Subject
Continuation of a Local Health State of
Emergency
Board Meeting Date
March 29, 2016
Agenda Number
11
Dept: Administrative Office
Contact: Shirley Ryan
Phone: 209/754-6025
Supervisorial
District Number
Countywide
Consent Agenda
Published Notice Required? No
Public Hearing Required? No
Estimated Time:
0
Type of Document?Resolution
PowerPoint Presentation Included?No
Budget Transfer Included (Must be signed by Auditor)? No
Complete Agreement Required?No
Position Allocation Change?No
RECOMMENDATION:
Adopt a Resolution Continuing the Local Health State of Emergency by Environmental Health
Director and County Health Officer
DISCUSSION/SUMMARY:
On September 17, 2015, Calaveras County Environmental Health Officer Jason Boetzer and
Health Officer Dean Kelaita, MD jointly requested that the Board of Supervisors proclaim a
Local Health Emergency in Calaveras County pursuant to Health and Safety Code (H&S)
Section 101080 due to environmental and physical health hazards resulting from the Butte Fire,
which started on September 9, 2015, has burned over 70,000 acres, and has so far destroyed
475 homes.
A Local Health Emergency, as defined in the Health & Safety Code, exists because the burning
and collapse of residences, outbuildings, and other structures has likely resulted in dangerous
and unstable conditions related to both hazardous and non-hazardous materials. The fire has
also likely damaged and/or contaminated residential wells, and there are additional hazards
related to foods, medicines, and other perishables that have been spoiling due to the lack of
electricity required for refrigeration or freezing.
On September 22, 2015 the Board of Supervisors adopted a resolution proclaiming a Local
Health Emergency in Calaveras County. State law requires that the declaration of a Local
Health Emergency be reviewed every 14 days until the date of termination. On September
29, 2015, October 13, 2015, October 27, 2015, November 10, 2015, November 24, 2015,
December 8, 2015, December 22, 2015, January 5, 2016, January 12, 2016, January 26,
2016, February 9, 2016, February 23, 2016, March 8, 2016 and March 22, 2016 the Board
of Supervisors continued the Local Health Emergency.
The attached Revised Declaration of Local Health Emergency allows the Environmental Health
Department, the County Health Officer, and the Calaveras Health and Human Services Agency
to garner much-needed resources and mutual aid to meet the health and safety needs of those
who have been displaced by the fire, including those who are now anxious to return to
properties which may not currently be safe for them.
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A declaration of Local Health Emergency also authorizes the Director of Environmental Health
and the County Health Officer to:
 Require disclosure of any potentially toxic material that may have been released, spilled,
or escaped during the fire
 Transmit information about potentially toxic exposure to state or local agencies
responding to the health emergency or treating its victims
 Sample, analyze, or otherwise determine the identifying and other technical information
necessary to abate the hazard and protect public health
FINANCING:
Continuing the declaration of a Local Health Emergency allows the County to receive aid and
reimbursement it may not otherwise be qualified to receive.
ALTERNATIVES:
The Board may choose to not continue the Local Health Emergency, but this is not
recommended because the continuation of the emergency allows the Health Officers to move
quickly to procure necessary information and resources to mitigate the hazards resulting from
the fire.
OTHER AGENCY INVOLVEMENT:
Environmental Health, CHHSA–Public Health
APPROVED BY:
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BOARD OF SUPERVISORS, COUNTY OF CALAVERAS
STATE OF CALIFORNIA
March 29, 2016
Resolution
No. (ID # 1995)
RESOLUTION CONTINUING THE EXISTENCE OF A
LOCAL HEALTH EMERGENCY JOINTLY PROCLAIMED BY
THE COUNTY ENVIRONMENTAL HEALTH DIRECTOR AND
COUNTY HEALTH OFFICER
WHEREAS, California Health & Safety Code (H&S) Section 101080 empowers the local
Director of Environmental Health to declare a Health Emergency within the jurisdiction
whenever a release, spill, escape, or entry of waste is hazardous or may become hazardous
because of a combination or reaction with other substances or materials in a manner the
Director determines to be an immediate hazardous to public health; and
WHEREAS, Section 101080 of the California Health and Safety Code empowers the
Local Health Officer to proclaim the existence or threatened existence of a local health
emergency when the Local Health Officer reasonably determines that the waste is a hazardous
waste or medical waste, or that it may become a hazardous waste or medical, subject to
ratification by the Board of Supervisors within seven days and reaffirmation every fourteen days
thereafter until such health emergency is terminated; and
WHEREAS, the Butte Fire has burned 818 structures, including 475 residences within
the jurisdiction, giving rise to an imminent public health threat due to the burning, spilling,
escaping, and releasing of hazardous materials contained therein and the toxicity of the burned
debris and resulting ash; and
WHEREAS, the Butte Fire has forced the extended evacuation of residents from
thousands of homes where, in combination with a loss of power to these homes, the spoilage of
perishable food and medical items gives rise to an imminent and proximate threat of
communicable and/or non-communicable disease; and
WHEREAS, the Butte Fire is likely to have damaged, destroyed, and/or contaminated an
unknown number of wells which supply drinking water at properties through which the fire has
burned, giving rise to an imminent and proximate threat of disease and/or release of a chemical
agent or toxin; and
WHEREAS, the Calaveras County Health Officer does hereby find:
1. That conditions beginning on September 9, 2015, have created and are continuing to
create debris, which may be or which may become hazardous waste and a threat to
public health; and
2. That the threat to public health creates the immediate need to facilitate assistance and
undertake preventive measures to protect the health of people and the environment and
to inform the affected public of any potential health issues associated with the debris
created by the Butte Fire, thereby necessitating the proclamation of the existence of a
local health emergency; and
3. That assistance to private property owners and to the County is needed for timely
implementation of necessary preventive measures to protect public health and the
environment; and
4. That the scope and breadth of the Butte Fire, including but not limited to the many
residences that have been damaged or destroyed creates an imminent threat to public
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health in that there are apparent hazardous substances akin to any hazmat incident,
which require a rapid response to be safely removed from the sites of burned structures;
and
5. That the potential advent of the rainy season offers little time to mitigate further
environmental contamination, including contamination of the watershed, meaning that
time is of the essence in removing hazardous materials from property sites; and
6. That immediate action is necessary to remove toxic, flammable, corrosive, and reactive
substances, including toxic burned debris and ash, from property sites within the Butte
Fire area.
WHEREAS, the Board of Supervisors does hereby find that the Butte Fire has caused
conditions of extreme peril to the health, safety and welfare of persons and property within the
County of Calaveras as described in H&S Section 101080 with respect to both environmental
and physical health, thereby necessitating the Proclamation of the existence of a Local Health
Emergency; and
WHEREAS, local resources are unable to cope with the effects of this health emergency;
and
NOW, THEREFORE, IT IS HEREBY PROCLAIMED, that a Local Health Emergency
continues to exists in Calaveras County (per Attachment A); and
IT IS FURTHER ORDERED that, Supervisor Cliff Edson, Board Chair, and/or Shirley
Ryan, County Administrative Officer, remain designated as the authorized representatives of the
County of Calaveras for the purpose of receipt, processing, and coordination of all inquiries and
requirements necessary to obtain available State and Federal assistance with respect to this
emergency condition; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local
emergency, the powers, functions, and duties of the Local Health Officer shall continue to be
those prescribed by state law, including the provisions of Section 101085 of the California
Health and Safety Code, and by any ordinances and resolutions of the County approved by
the Board of Supervisors; and
IT IS FURTHER PROCLAIMED AND ORDERED that immediate action is required to
remove hazardous wastes from property sites within the Butte Fire area that are toxic,
flammable, corrosive, or reactive because of the imminent threat such wastes pose to public
health and safety.
IT IS FURTHER PROCLAIMED that, Calaveras County does not have adequate
resources to respond, AND IT IS REQUESTED that the State of California provide direct
assistance to remove hazardous wastes from property sites within the Butte Fire area that are
toxic, flammable, corrosive, or reactive because of the imminent threat such wastes pose to
public health and safety.
ON A MOTION by Supervisor seconded by Supervisor , the foregoing resolution was
duly passed and adopted by the Board of Supervisors of the County of Calaveras, State of
California this 29th day of March, 2016, by the following vote:
______________________________
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Chair
ATTEST
_______________________________
Clerk of the Board of Supervisors of the
County of Calaveras
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11.a
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Attachment: Revised Health Officer Declaration with Jason Sig (1995 : Continuation of a Local Health State of Emergency)
11.a
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Attachment: Revised Health Officer Declaration with Jason Sig (1995 : Continuation of a Local Health State of Emergency)
CALAVERAS COUNTY BOARD OF SUPERVISORS AGENDA SUBMITTAL
Short Name/Subject
Copier for Human Resources and Duplication
Board Meeting Date
March 29, 2016
Agenda Number
12
Dept: Administrative Office
Contact: Brian Moss
Phone: (209) 754-6399
Supervisorial
District Number
Countywide
Consent Agenda
Published Notice Required? No
Public Hearing Required? No
Estimated Time:
5 Minutes
Type of Document? Action Item
PowerPoint Presentation Included? No
Budget Transfer Included (Must be signed by Auditor)? Yes
Complete Agreement Required? No
Position Allocation Change? No
RECOMMENDATION:
Approve 1) the purchase of a Capital Asset for a new copier/scanner/printer in Duplication for an
amount not to exceed $17,000; 2) increase appropriations to the Duplication Budget by
$17,000.00 – requires a 4/5s vote of the Board and 3) increase the amount of a Capital Asset in
the Assessor’s budget by $1,000.00 for an amount not to exceed $13,500.00
DISCUSSION/SUMMARY:
On March 8, 2016 the Board of Supervisors approved the purchase of a Capital Asset for new a
copier/scanner/printer for Human Resources (10100021). At that time of Mid Year Technical
Adjustments, there were not sufficient funds in the Duplication Fund (10100090) to cover the
cost of the copier so the cost of the Capital Asset was to be funded from savings from the
Insurance Budget Unit (10100150). With the deposit into the Duplication Fund from quarterly
departmental charges, there are now sufficient funds to pay for the copier for Human Resources
out of the Duplication Budget Unit.
The Board also approved on March 8, 2016 the purchase of a Capital Asset for a
copier/scanner/printer for the Assessor (10100050) during Mid Year Technical Adjustments.
The Assessor is asking to increase the cost of the Capital Asset by $1,000.00 to include the
cost of sales tax of the Capital Asset for an amount not to exceed $13,500.00.The cost will be
paid by salary savings in the Assessor’s budget.
The Administrative Office is recommending the Board approve the purchase of the Capital
Asset in the Duplication Fund and to increase revenue and expenditures by $17,000.00 to the
Duplication Budget with a transfer from the Duplication Fund (54740000); requiring a 4/5s vote
of the Board. The Administrative Office is also recommending the Board approve an increase to
the amount of the Capital Asset in the Assessor’s Budget by $1,000.00 for an amount not to
exceed $13,500.00.
FINANCING:
The increase to appropriations in the Duplication Budget will be financed with a transfer from the
Duplication Fund. The increase cost of the Capital Asset in the Assessor’s Budget will be
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Copier for Human Resources and Duplication
March 29, 2016
financed by salary savings in Assessor’s budget.
ALTERNATIVES:
The Board could choose to not fund a copier for Human Resources from the Duplication Fund
or the increase to the Capital Asset amount for the Assessor. This is not recommended. The
Board has already recognized the need and approved the Capital Asset for both Human
Resources and the Assessor at Mid-Year Technical Adjustments.
OTHER AGENCY INVOLVEMENT:
Human Resources, Duplication, Assessor
APPROVED BY:
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12.a
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Attachment: Assessor Budget Transfer (2003 : Copier for Human Resources and Duplication)
12.b
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Attachment: Duplication Budget Transfer (2003 : Copier for Human Resources and Duplication)
CALAVERAS COUNTY BOARD OF SUPERVISORS AGENDA SUBMITTAL
Short Name/Subject
Declare Equipment as Surplus
Board Meeting Date
March 29, 2016
Agenda Number
13
Dept: Administrative Office
Contact: Brian Moss
Phone: (209) 754-6399
Supervisorial
District Number
Countywide
Consent Agenda
Published Notice Required? No
Public Hearing Required? No
Estimated Time:
0 Minutes
Type of Document? Action Item
PowerPoint Presentation Included? No
Budget Transfer Included (Must be signed by Auditor)? No
Complete Agreement Required? No
Position Allocation Change? No
RECOMMENDATION:
The Board of Supervisors declare the equipment listed below as surplus and subject to disposal
and authorize the County Administrative Officer to dispose of the equipment pursuant to County
Code.
DISCUSSION/SUMMARY:
In accordance with Government Code §25504 and Chapter 3.28, Calaveras County Code,
Purchasing System, the County Administrative Officer has the responsibility for the disposition
of assets found by the Board of Supervisors to no longer be suitable for county use. The
County Administrative Office has evaluated the equipment listed below and determined that
they are no longer suitable for continued county use.
The County Administrative Office recommends the Board declare the following equipment as
surplus:
1. Canon copier Serial # JJM3169
FINANCING:
There is no cost to the general fund. Any proceeds from the sale of surplus items will be
deposited in the fund from which they were purchased.
ALTERNATIVES:
The Board may choose not to surplus the item. This is not recommended as the item is no
longer suitable for County use.
OTHER AGENCY INVOLVEMENT:
None
APPROVED BY:
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Declare Equipment as Surplus
March 29, 2016
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